Department Meetings: Home – SVSU Library Help Center

Agenda Access Services Meeting (TS & US)

Monday September 24 2018 @ 3 in Z-411

Updates on eCommerce, EZ-Proxy (Matt)
Status of going hosted (Matt)
Status of extra create lists (anyone named Heather)
- Communicating the distribution, as needed, to Library staff
Anthony Willard: *significantly* revised calendar (Thom)
- Project times (HH loan rules, etc.)
- OpenURL project...
ACLS Humanities ebook platform changeover (Oct.1):
- URL changes that need to be made in bib records?
- If so, to what...?
Setting up monthly meetings (Thom)
AP 2nd quarter attendance due October
Last week (Thom)

Monday August 27 2018 @ 2 - Z-411

To save time please submit emails to the group re: status on the following systems:
- Ecommerce (Matt)
  - Sent off email to Terry and Steve today letting them know I was called into my supervisor's office today and that they were disappointed that we have started the semester and we still don't have a solution. That they requested I provide them with an update on status today. Found out Steve is off today and tomorrow. Will follow up on Wednesday.
- Going hosted on Sierra (Matt)
  - Email sent to Dennis asking that we be slated for the third week in December, gave specific dates and reasons. Also submitted ticket with same details to III Support.
- ERM (Beth)
  - Still waiting on Carolyn at III to follow up with my tickler. She is working on it. I will contact her later this morning to see if she has an update.
  - I'm getting back into licenses. Planning on finishing that up this semester.
  - Gloria will be doing a coverage load next Tuesday.
  - Other things I'm looking at: coverage analysis
- EBSCO (Beth)
- III (Heather)
  - Dennis hasn't returned Anita's email from some time in July. She was in my office asking today if we've heard from him, which we haven't. She said she would call him today.
  - There was a lot of concern when Nannette Naught left the company so quickly that development on all the next gen stuff would stop. However, last week I got a "strategic partner" email from Tim Auger asking for input on some screenshots of what's being developed, so it is continuing.
- ContentDM (Heather F)
  - Working on getting the spreadsheet together for scanning the stuff that's missing from the rest of the scans; Still redacting; Matt A will need to answer for anything regarding flipping to the responsive site since I haven't been involved in that.
Balancing workload
Status of annotated and prioritized Port list (Matt and Thom)
MI-IUG
The new year
Anthony Willard
- I have a few projects he can work on, though I'm not sure how successful he will be. One is relatively easy and will let him get into the link resolver and it's workings. The other is possibly impossible (Westlaw). I've also suggested to Ashley that he needs to be on the web team, at least a few times. He may have some ideas that we haven't thought of. (Beth)

Monday July 30, 2018 @ 2:30 - Z-411

Going hosted (Sierra): : before September?
Sierra links to capstones/theses
- Loss of OneDrive linking
- Inability of ITS to provide alternative
- Canvas "Library course e-reserves" or ContentDM (requiring EZproxy)
MeL Databases transition (re: DH mtg 7/17) (Beth)
Fire safety training
Student employees AY2019
- Budget released
- No decrease in RSE or SVWS
- Increase in CWS
Decision on expiration dates for updated inactive and guest patrons
- 2 years patron load (inactive and alumni)
- 5 years manual confirmation of address and ID (SVSU ID or driver's license)
Looking to the future
- OCLC products
  - EZProxy
  - Stay with ContentDM?
- Ex Libris
  - John Straw and vendor shift?
- EBSCO products
- III products (including bundle options)
- Folio...
- Other?

Tuesday July 10, 2018 @ 2:30 - Z-411

MeL Databases transition (re: DH mtg 7/17) (Beth)
How to contend with large multi-CD sets (cf Cynthia)
Status of ecommerce (MA)
Update on ERM (Beth, Gloria)
Status of Sierra and ILLiad cleanup (TZ)
- Preparation for meaningful stats for DH and Matt B.
- Master journal lists (Gloria & Beth)
Goals & Objectives, planning, and embracing AY2019 (initial discussion) (TZ)
- ContentDM (SEE under Admin Decisions: Projects)

User Services topics

Expiration dates for inactive (all types) and guest patrons
- Initial setting is for "today" + 2 years based on very old information
- When patron is confronted by expired account, update contact information based on driver's license.
  - DH decision: while understanding privacy issues, current and verified address is minimum requirement for service. Preferred email for notification for approaching due dates, etc.
  - When updated, expiration date becomes "today" + 5 years?

Topics for DH meeting

Department Head Topics from Access Services

7/17/2018 meeting

MeL Databases transition

Decisions Made

July 3 closing time (7 or 8 pm?): decision was made to close at 7 pm.
Furniture configuration in Library (Cynthia email) : Anita will schedule a small group meeting to review suggestions.
- <NEW> Meeting occurred Friday 6/15 (Anita, Scott, Ashley, Thom, Cynthia)
LibGuides with dead links, etc.: updating is in process with urgency. ETA: start of fall semester at the latest.
EDS Limiter text: approved.
Creating new patron profiles on CardCat
- Three new profiles are created
  - INACTIVE (students, staff and faculty no longer associated with SVSU, but who had not graduated (ALUMNI) or retired.
  - RETIRED (faculty and staff)
  - EMERITI
- Sierra and ILLiad will have patron database cleanup and sync in the coming weeks based on the new new profiles.
Fines to Student Financial Accounting (SFA) and possible amnesty for very old fines
- Sue Crane and Steve McPherson have agreed in principle to having fines brought over from the library on a semester basis.
  - Talk of amnesty based on age of fines and amounts is being considered.
- We will clear the records on Sierra after this process and purge old patrons per current policy.
- Anita will set up a meeting with Sue and Steve.
Usability studies of the interlibrary loan experience
- Scott has added this to the RS queue for when Catherine returns. No hard ETA for this project at this point.
Blair CD donation
- CDs not slated for collection inclusion will be boxed and stored for a year at which time a formal decision will be made as to disposition. The intent has been agreed to, the question being about process.

What to be prepared for...

EBSCO EDS personal folders being upgraded to honor requirements of EU GDPR. In general the whole issue of the GDPR seems to be a game of chicken: the threat is serious if acted upon, yet the actual impact on library operations may well be limited *assuming* that we do not process and manipulate personal data of EU residents (visiting or otherwise).

Future Presentations

Presentation at DH or staff meeting re: people in library and inhouse counts (User Services)
Conference presentations (IUG)

Archived AS Meeting Minutes

OER

Initial Title III faculty participants

Elson Boles, sociology
Kim Lacey, English
Kevin Meyer, economics
Erik Trump, political science
Joseph Weaver, psychology

AS Meeting